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In today’s digital age, the sheer volume of data organizations generate and handle daily is staggering. With this explosion of information comes the need for effective records management. But can records management truly be automated, or is it just a lofty ambition?
Unmanaged file shares can be a breeding ground for chaos and inefficiency, but they can also house some of the most shocking, embarrassing, and downright horrifying documents imaginable. Here are some synthesized examples based on real client engagements of the horrors lurking in unmanaged file shares:
A well-funded information governance program is crucial for ensuring data compliance, enhancing operational efficiency, and mitigating risks. Here’s a strategic guide to help you make a compelling case for your information governance budget.
Convincing your company to prioritize records management can be a daunting task, especially when other business initiatives seem more urgent. However, effective records management is crucial for compliance, risk mitigation, and overall operational efficiency.
In the realm of information governance, AI is often heralded as a game-changer, capable of automating complex processes and making smarter decisions than humans. However, despite its growing prominence, there’s a prevailing sentiment that AI can sometimes seem, well, “dumb.” Let’s delve into this perception and debunk some common myths about AI in information governance.
On May 17, 2024, the state of Colorado took a significant step in regulating artificial intelligence (AI) with the signing of the Consumer Protections for Artificial Intelligence Act. This bill, which goes into effect on February 1, 2026, aims to protect consumers by ensuring that high-risk AI systems operate without causing algorithmic discrimination. As businesses […]
Today’s organizations handle an overwhelming amount of data, including emails, documents, databases, images, videos, social media platforms IoT feeds, etc. Effective data management is needed for maintaining compliance, mitigating risks, and unlocking the value of data assets. And information governance is key to achieving these objectives. Although many executives recognize the need for information governance, […]
Chief Legal Officers (CLOs) are increasingly tasked with creating robust eDiscovery policies to mitigate legal risks and ensure compliance. Consider Sarah, a newly appointed CLO at a multinational corporation. Under a directive from the CEO, Sarah was responsible for crafting a comprehensive Corporate eDiscovery Policy to shield the company from potential litigation risks. Challenges in […]
In recent years, a patchwork of state-level privacy regulations has emerged across the United States, presenting a significant challenge for organizations striving to maintain compliance. Amidst this regulatory complexity, the need for a comprehensive data inventory has become more pressing than ever. However, relying on manual efforts alone to create and maintain such an inventory […]
As an information governance technology vendor, we have had the privilege of working with corporations of different sizes on implementing governance across their unstructured data. One common question that arises during these engagements is where to start: Should businesses focus on tackling legacy data cleanup first, or should they prioritize setting up rules and controls […]
Legal hold, also known as litigation hold or preservation order, is a crucial component of the legal process in both the United States and the United Kingdom. It refers to the obligation to preserve all relevant information, including documents, electronic data, and other records, that may be pertinent to ongoing or anticipated legal proceedings. In […]
Cleaning up legacy content, often referred to as ROT (redundant, obsolete, or trivial data), is a critical task for information managers. However, one of the biggest challenges they face is identifying and managing sensitive data within large repositories. With limited resources and time constraints, it’s impractical to manually review every file for sensitive content. In […]
In a data-driven world, managing and safeguarding your organization’s data is critical. One of the challenges that can compromise your data’s integrity is the phenomenon known as “data ROT” – Redundant, Outdated, and Trivial data. In this article, we will explore why Data ROT could be a cause of concern and provide practical guidelines to […]
Managing records efficiently and effectively is crucial for organizations of all sizes. With the exponential growth of digital information, traditional records management practices are often overwhelmed. However, machine learning has emerged as a game-changer in the field of records management, offering innovative solutions to streamline processes, and improve compliance. Automated Classification and Tagging One of […]
Information classification is a fundamental aspect of effective information management within organizations. In today’s digital age, where data is generated and stored at an unprecedented rate, the need to accurately classify information has become more crucial than ever before. From sales and marketing to legal and information security, nearly every stakeholder within an organization has […]
In an era where data has become the lifeblood of business, safeguarding personal information has become a top concern. With the absence of a comprehensive federal regulation, states across the United States have taken matters into their own hands by enacting their own data privacy laws. This article overviews a few select data privacy laws […]
Information governance has been a cornerstone of successful businesses for years, ensuring the efficient and effective use of data to realize organizational objectives. Central to this approach is an information governance framework, a strategy that guides how businesses manage their critical data. This blog post will explain the definition of this framework and provide real-world […]
The California Consumer Privacy Act (CCPA) represents a pivotal milestone in the realm of data privacy legislation in the United States. Since its enactment in June 2018, this groundbreaking law has bestowed California residents with greater control over their personal information while simultaneously imposing substantial obligations on businesses that handle such data. In this article, […]
Managing and safeguarding information has become paramount for organizations of all sizes. However, before organizations can hope to protect their data, they must know what they have. Classifying company information is the foundation of knowing what protections to put into place, and where. Some classification systems can be quite complex, such as a records schedule […]
As data privacy continues to be a growing concern, 2023 saw significant developments in data privacy protection laws across the United States. From new legislation coming into effect to proposed bills, businesses are facing a changing landscape when it comes to managing and protecting consumer data. In this article, we’ll explore the key data privacy […]
In the rapidly evolving digital landscape, information governance has emerged as a crucial tool to ensure the effective management and security of data. Yet, crafting a successful information governance strategy is no mean feat. By homing in on best practices, organizations can navigate the world of data regulation and management with confidence. Here, we discuss […]
In an era where information flows continuously and decisions must be made quickly, having real-time insights into operations and systems can be the difference between success and failure. Real-time data monitoring involves tracking and analyzing data as it’s generated, allowing for immediate response to any anomalies, trends, or opportunities. This proactive approach is essential for […]
In the healthcare industry, safeguarding patient data is a matter of life and death. With the increasing digitization of medical records and the rise of cyber threats, data security has become a non-negotiable priority for healthcare organizations. In this article, we’ll explore the critical importance of data security in the healthcare industry and the measures […]
HITECH compliance is critical in the healthcare industry, where protecting patient data is not just a priority but a legal requirement. The Health Information Technology for Economic and Clinical Health (HITECH) Act expands the reach of the Health Insurance Portability and Accountability Act (HIPAA), placing stricter enforcement on the security and privacy of electronic health records. […]
Today, where data collection and storage are widespread, it is essential for businesses, government entities, and individuals to understand the significance of sensitive data. The concept of sensitive data encompasses a variety of information types, each carrying potential risks if mishandled. This article uncovers the nuances of confidential data, highlighting its importance and the need […]
In contrast to traditional information security approaches, data-centric security shifts the focus from securing networks and devices to protecting the data itself, regardless of its location. Data-centric security encompasses a range of practices, including encryption, access control, and data masking, aimed at ensuring that confidential information remains safe even if perimeter defenses are breached. This […]
Data is as valuable as currency these days, so understanding data classification levels is vital for any organization that seeks to manage its data efficiently and securely. Data classification levels serve as a framework for organizing data based on its sensitivity, value, and criticality to an organization. This guide provides a beginner’s overview of these […]
Data accuracy is the cornerstone of effective business decisions and legal processes. In an era where information is king, ensuring the precision and reliability of your data is a necessity. This concept becomes even more significant when it comes to Information Governance and eDiscovery, where the stakes are high, and the margins for error are minimal. […]
Managing access to data is more than a technical necessity; it’s a strategic imperative. Data access governance plays a pivotal role in ensuring that the right people have the right access to the right data at the right time. This process involves a combination of policies, procedures, and technologies designed to manage and monitor data […]
Data management and security are highly important and file auditing has emerged as a key practice for organizations seeking to establish a solid foundation in it. This process involves the systematic review and tracking of file access and modifications. Then, it provides an audit trail that can be crucial for various compliance requirements. This article […]