eDiscovery response and Early Case Assessment (ECA)

When a litigation arises, an organization can use Rational Governance for immediate case assessment and data discovery. Documents residing anywhere in the enterprise can be centrally searched and analyzed at the source, enabling you to quickly, easily, and accurately assess the scope of the discovery matter at hand, determine your organization’s exposure, and develop the proper legal strategy as early as possible. This immediate case assessment capability will help your organization dramatically reduce litigation costs by increasing in-house efficiency and reducing the number of documents slated for outside review – thereby improving the quality and speed of work done by outside counsel and consultants.

Legal Hold and Notifications

RG users can instantly find and preserve documents that may be relevant to a litigation across multiple data sources, without the need to collect data or utilize an outside vendor. These in-place holds completely eliminate the risk of data spoliation, and Evergreen Preservations ensure that any new documents matching preservation requirements will be automatically held in place on an ongoing basis. Holds can be expanded or released based on the scope of the matter, and override all other retention policies so that relevant documents are not inadvertently destroyed. Holds do not rely on employee input and do not require the data to be removed from behind your firewall.

Organizations can meet the legal requirements of notifying potential custodians of their preservation obligations via RG’s notification tool, which integrates with LDAP to email hold notices and monitor compliance. Leverage message templates to ensure consistency and maximize efficiency, configure automated reminders and escalations to enforce continued compliance, track acknowledgments to establish accountability and defensibility, and attach surveys to uncover new areas of focus that may be helpful to data discovery.

Collection

RG allows for search, analysis, and legal hold to be applied pre-collection. RG can then be leveraged for targeted collection – verified by MD5 and SHA-1 hash – from any managed data source into RR or any other review repository. Collections can be a subset, exact match, or superset of documents previously preserved. The separation of Preservation and Collection is a powerful tool to ensure that all potentially relevant data is preserved, while only truly responsive data is collected – thereby reducing the number of documents passed downstream to litigation review. This process not only saves significant review and processing time and costs, but also minimizes data security risk by reducing the number of documents transferred outside the organization’s native security environment.

Open Records request response

It is not a new problem: information is growing exponentially, deadlines for responses are getting shorter, and the volume of requests are exploding. When a request comes in, Rational Governance provides governmental organizations a practical way to data discovery. Locate responsive records across unstructured data sources, protecting sensitive, classified, and personal information every step of the way. Combined with Rational Review, you can triage, redact, and produce the records in virtually any relevant format. Stop wasting time performing these tasks manually and eliminate your request queue today.

Internal Investigations

Due to cost and time constraints, many firms must be selective about what matters they investigate internally. Rational Governance removes any cost barrier, as data can be analyzed in-place and in-house, without incurring additional fees or involving outside vendors. You won’t even need to utilize internal IT resources to search and collect data.

Data Subject Access Requests (DSARs)

Rational Governance can help automate the process of responding to data subject access requests without the need to outsource. When a request comes in, utilize Rational Governance to locate responsive data across unstructured data sources. Collect data directly into Rational Review for further culling, analysis, redaction, and production in virtually any format.

Races for Leniency

In antitrust and competition investigations, time is not on your side. Avoid harsh penalties like fines, criminal conviction, and prison sentences by utilizing Rational Governance in races for leniency. As soon as you become aware of potential wrongdoing, immediately begin searching across enterprise data and analyzing documents. Establish whether you have an issue, turn over relevant information, and apply for leniency from a regulator within a matter of days, well before other parties have even completed data collection.

Second Requests (US), Supplemental Information Request (Canada) and Phase II (European Union)

These types of information request can be costly and onerous, and provide little time for companies to respond. There is a lot at stake for companies pursuing a merger or acquisition and it’s vital that any further request for information from a regulator can be met quickly and accurately and presented logically.

Rational Governance allows organizations to instantly interrogate their data universe for any information pertaining to a regulator’s request and provide a defensible and audited log of how that information was collated. The disruption, drain of internal resources, and significant costs typically incurred can be significantly minimized by utilizing a system like Rational Governance.